Finance How To Choose An Expense Management App

Modern life can be tough, and you need all the help you can get to make it easier – so when it comes to expense management the little chap in our picture should be in your corner.He’s all you need to operate effective expense management software, which is immensely powerful in areas you might not have thought of.But before we get to that, let’s think about the thumb. If you have a good expense management app, then a thumb should be all you need to scroll through the options to record and file your spend. If the option you have, or are thinking of acquiring, is more complicated than that, perhaps you need to think again about your choice.The beauty of a good expense management app is in the work done by the developer to build in powerful tools to work with every expense after you’ve recorded it. Filing details, and arranging them for quick recall and assessment before making them part of the bigger picture of your business finance, should all be there, working away in the background.That’s because so many of us are cash and technology rich, we are all too often time poor; driven to do more and more work-related tasks in the evenings, at weekends, and on vacation; the times we should be recharging our mental batteries to renew the fight when we return to work.


If your expense management app is doing a good job reliably, quickly and easily, then you can win back time for the important things in life – things like playing with children, visiting family, walking in the countryside, or even dozing in an armchair. The list is endless, and you no doubt could write your own. Is there something else you’d rather be doing at this very moment? Thought so. In that case, here are nine things you should look for in choosing expense management software that will give you the time to do it.Nine things to look for in an expense management app

Ease of use. That’s the thumb thing. Let the app do the work so you don’t have to.

Versatility. Pick an app that will allow recording of expenses with a keypad, a photograph, or a voice memo.

Flexibility. One size doesn’t fit all. Look for a solution that offers an option that suits the size of your business in terms of the number of people you employ. This will also impact on the pricing; the fewer users you have, the cheaper it ought to be.

Integration. To be at its most effective, your chosen expense management software should integrate with the ways you spend money, like credit cards, and the way your accounts are run, such as the major accounting packages.

Internationality. Your chosen app should be able to jump between currencies in an instant, and convert one to another so it will work just as easily with rupees, rand, pounds or pesos, anywhere from Buenos Aires to Baltimore, or Mumbai to Manchester.

Language. Just as currencies are different in different countries, so are languages. Availability of different languages in the same app shows the lengths to which a developer is prepared to go to make their app fit for purpose.

Customisation. Your chosen app should fit your company like a glove, allowing you to file and collate receipts in a way that suits you, perhaps under cost centre numbers, or specific business trips, for example, which increases visibility and saves even more time.

Speed. Any expense management app worth its salt will allow management of expenses anywhere there’s a WiFi signal, so the task of expense management can be fitted in around other things – like waiting in client reception areas, sitting in hotel rooms away from home, or even during TV ad breaks, if you feel the need.

Control. Saving time isn’t all that expense management apps are about; they need to save money too. Diligent use helps to prevent fraud, saving money on the bottom line. This extends to mileage integration. Pick an app that allows distances driven to be recorded by tapping in postcodes, allowing the app to do the calculation. Bring an end to guesstimation at the flick of a thumb.